Engagement Timeline
Every stage of your engagement, who owns each one, and exactly what is happening now. This page stays current as the work moves, so it is always the single source of truth.
The three things that move this forward now
The City proposed a set of Saturdays. We need four of them confirmed in writing, together with the expected number of students and the facility, so instructors and materials can be locked to real dates.
Please confirm the promotion plan and share the registered student count ahead of the first session, so seats, materials and accounts are prepared for the right number of students.
The full curriculum is rebuilt around the confirmed session pattern, so each session stands on its own and still builds toward the finished film.
Full sequence
Stages run in order unless marked otherwise.
- CompleteComplete
Program agreed and scoped
The program was defined with the City: a hands-on AI boot camp for teens aged 13 to 15, run at a City of Miramar facility, ending in a public showcase of what the students build.
OwnerMetAiBlockClient- Program format, age group and outcomes agreed
- Facility and delivery model confirmed with Parks and Recreation
- CompleteComplete
Vendor setup and compliance
Everything the City needs to pay a vendor is on file and current.
OwnerMetAiBlockClient finance- Vendor registration completed with the City
- W-9 provided
- Certificate of insurance naming the City as additional insured
- Employment eligibility verification on file
- CompleteComplete
Agreement executed
The City Attorney's clauses were accepted in full and the agreement was signed by both parties.
OwnerMetAiBlockClient contracts- City Attorney clauses reviewed and accepted in full
- Agreement signed by MetAiBlock
- Agreement executed by the City
- Opening payment received
- ◆ MilestoneComplete
The engagement is live: agreement executed and deposit received
Three steps closed together. The agreement is fully executed, the vendor file is complete, and the opening payment has been received. Delivery work is underway.
OwnerMetAiBlock - In progressConfirming now
Program dates and scope confirmed
The City has put a set of Saturdays forward. We now fix the four session dates in writing, along with the student count and the facility, so the build locks against real numbers.
OwnerClientMetAiBlock- Candidate session dates proposed by the City
- Four session dates confirmed in writing
- Expected student count agreed
- Facility and session hours confirmed
- 6Up nextRuns ahead of session one
Recruitment and registration
The City promotes the program and registers the students. A confirmed headcount ahead of the first session is what lets the program run as designed.
OwnerClient- Promotion plan and launch date confirmed
- Registration opened to families
- Registered student count confirmed ahead of session one
- Parent consent and authorised pickup collected
- 7Up nextAhead of session one
Curriculum built for the session format
The full curriculum is rebuilt around the confirmed session pattern, so each session stands on its own and still builds toward the finished film.
OwnerMetAiBlock- Sessions re-sequenced for the confirmed format
- Student materials updated and tested
- Instructor run of show updated
- 8Up nextAhead of session one
Instructors secured and trained
Two Broward-certified instructors are contracted, cleared, and trained on the full program before they stand in front of students.
OwnerMetAiBlock- Two Broward-certified instructors contracted
- Signed affidavit provided to the City
- Instructor training completed
- ◆ MilestoneUp next
Ready to teach: curriculum, instructors and materials in place
The program is ready to deliver. The curriculum fits the session format, the instructors are contracted and trained, and every student material is prepared.
OwnerMetAiBlock - 10Up nextWeek of session one
Technology and facility ready
The room, the laptops and the network are prepared and tested before students arrive, and every student account is created in advance.
OwnerClient ITMetAiBlock- Laptops prepared and tested
- Network capacity tested for a full class
- Student accounts created and tools configured
- Room set up and checked
- 11ScheduledFour sessions
The four sessions
Students write their story, design their characters and world, produce their soundtrack, and direct their own short film.
OwnerMetAiBlock- Session one: build your story
- Session two: bring your world to life
- Session three: your soundtrack
- Session four: your film
- ◆ MilestoneScheduled
Every student has a finished film
Every student walks away with an original animated film they wrote, designed, scored and directed, plus the artwork and soundtrack behind it.
OwnerMetAiBlock - 13ScheduledFinal session
Showcase and certificates
Families and City guests watch the films on the big screen, every student is recognised with a certificate, and each family receives their child's work to keep.
OwnerMetAiBlockClient- Showcase delivered for families and City guests
- Certificates presented to every student
- Families receive their take-home package
- 14ScheduledAfter the showcase
Program close
The City receives the full set of student work for its own use, and the engagement is closed out.
OwnerMetAiBlockClient finance- Full set of student work delivered to the City
- Closing invoice submitted
Questions on any stage
If a stage needs a different owner or a different order, tell me and I will adjust the plan around how City of Miramar actually works.